SCHEDULE “A”

JOB DESCRIPTION

NAME:                     

TITLE:                       Receptionist/Office Assistant

LOCATION:               Head Office, Delta

REPORTS TO:           Accounting Coordinator
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Responsible for telephone & office reception, and assisting other departments/staff as detailed in the functions outlined below.

FUNCTIONS:

• Answer phone professionally & attend to reception front area duties– direct calls and transfer caller to voice mail; greet incoming vendors, suppliers, etc. in a friendly, professional manner.  Ensure front reception area is tidy and in an orderly state for our customers. 
• Responsible for distribution of PDM Head Office mail to the stores.
• Shipping Head Office inventory product;  produce & send namebadges to the stores
• General shipping of customized window banners as requested by the Advertising Department, & preparation of Stores’ Holiday Hours signage.
• Daily shipping and/or courier deliveries.
• Distributing PDM mail and opening and date stamping accounting mail.
• All special shipping requests must be approved by the CEO.
• Responsible for maintaining and ordering office supplies with an eye to cost control
• Responsible for inventory control of advertising, merchandising and Loyalty program supplies including clothing apparel in warehouse.
• Obtain printing quotes from suppliers for all PDM stationary orders and generate purchase orders for accounting with an eye to cost consciousness (final approval from CEO). 
• Create & print forms for store use.
• Produce/maintain address labels for PDM participants and requested labels for distributors, suppliers, mailing lists, etc.
• Process various correspondence as requested from different department heads/staff as necessary, i.e., memos, charts, merge letters, manuals, etc.
• Assist with Special Events i.e. word-processing, shipping, etc.
• Take minutes of staff meetings as requested PDM Annual and Semi-annual Meetings, type, then proof read by appropriate staff and then distribute.
• Assist the advertising department with general administration tasks & printing shelf talkers
• Assist the accounting department with coupons, flyer billing summaries, etc.
• Assist the marketing department with the Private Label administrative functions.

Must be proficient with Microsoft Office Suite (Word, Excel, Power Point, Outlook) and type 50 wpm.

This is a Monday to Friday position from 9 am to 5 pm.

The above statement reflects the general duties considered necessary to describe the principle functions and duties and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

An essential function in your position is to communicate with your immediate manager and co-workers and you must demonstrate a high level of interpersonal skills.  Be cognizant and respect others responsibilities and actively work as a team member.